Hawai’i Department of Defense Community Support
The State of Hawai’i Department of Defense welcomes the opportunity to connect our communities with the mission and capabilities of the Hawai’i Army and Air National Guard. As a community-based organization, the Hawaii National Guard supports and participates in events throughout the State of Hawai’i to benefit our citizens and give them insight into their National Guard. All efforts will be made to support legal requests for assistance, however explicit regulatory guidance specifies the type and timing of the support that we can provide. All requests are also subject to various State and Federal ethics rules and regulations and must be properly vetted prior to approval.
If you’d like to request Hawaii National Guard participation or support for your organization or special event, please read below for specific information on how and when to make your request. By completely filling out and submitting DD Form 2535, DD Form 2536, or support request form (as applicable) 90 days prior to the event date, you greatly increase the chances that we will be able to assist you.
If you still have questions about any part of the process, please contact us at:
State of Hawaii Department of Defense Public Affairs Office (PAO)
3949 Diamond Head Road
Honolulu, HI, 96816-4495
Phone: 808-441-7000
Support Services / Units
Royal Guard
The Royal Guard, a ceremonial unit which wears the historical uniforms and accouterments of King Kalakaua’s Royal Guard.
Honor Guard
Honor Guards can be established for the purpose of rendering military honors at public ceremonies and special events.
111th Army Band
The 111th Army Band can provide music for public ceremonies and special events around Hawaii.
Facility Use/Rental
Hawaii National Guard facilities are available for use or rental.
Parade Entries
Troops in formation or military vehicles pay tribute to the community’s investment in safeguarding Hawaii and the nation.
Equipment Displays
Hawaii National Guard equipment is available for display in conjunction with community events.
Guest Speakers
The Hawaii National Guard is capable of providing public speakers for schools, service clubs, and civic events around the state.
National Guard Volunteers
Special event organizers may request volunteer assistance.
Flyovers / Static Displays
Hawaii National Guard aircraft are available to perform flyovers for approved events.
Other Non-Emergency Military Support Requests
The Hawaii National Guard can provide equipment or personnel to support other non-emergency military requests.
Film Requests
With our varied terrain, spectacular ocean views and historic military structures, we can provide you with a space that meets your filming needs.
Timeline
All requests must be received 90 days prior to the event date. Processing takes 25 – 45 days depending on the complexity of the request.
After 90 days, the request must be accompanied by a Letter of Lateness addressed to The Adjutant General, Hawaii National Guard. The letter must clearly articulate why the request is late and the inability to move the event date and how future requests will be made on time.
Eligible Organizations
- Any federal, regional, state, or local governmental entity
- Charitable and non-profit organizations
- All Active Duty or Reserve Military elements requesting Hawaii National Guard Resources must first exhaust all resources up to the theater level. If Hawaii National Guard resources are still needed, the request must be routed through the requesting unit’s chain of command to their Theater Command; USARPAC, PACAF, MARFORPAC, USPACFLT then to HING for support. A CONOP is required for all military requests.
Ineligible Requests
- Primarily fundraisers
- For-Profit Organizations
- Events that are not open to the public
- Partisan political events
Facility Requests
Fees are charged for all facility use. A representative from the Hawaii National Guard will contact the requestor upon command approval to collect payment.
Approval Authority
The Adjutant General Hawaii National Guard is the decision authority for all requests.
Hawaii National Guard operational and training commitments take priority and may supersede a request.
The REQUEST FOR MILITARY SUPPORT REVIEW/APPROVAL PROCESS
Once the written request and accompanying DD Form 2535 or DD Form 2536 are received, it is logged for tracking purposes.
You will receive a phone call or an email of the receipt of your request. A cursory review of your request by the Public Affairs Office will occur before being forwarded for legal review by (1) the Judge Advocate General (2) the U.S. Property and Fiscal Accounting Office (3) and finally The Adjutant General of the Hawaii National Guard.
If your request is deemed not authorized by military regulations or non-supportable at this point, you will be notified.
After being classified, as a request that we may legally support your request will be forwarded to a National Guard unit that possess the asset(s) you are requesting, for consideration. (NOTE: Even though a request is deemed legal, support is still dependent upon the availability of supporting personnel/equipment and may not conflict with regularly scheduled training or missions.)
Once the unit has advised the PAO/Military Support section of acceptance and ability to execute the mission, you will be contacted directly by the unit supporting your request. From this point on you are authorized to conduct direct communication with that unit.
Upon completion of your event, please send an e-mail addressing any comments or concerns reference the handling and support of your request.
Thank you for taking the time to consider the Hawaii National Guard to be a part of your event.
Request Status
Call the HING Joint Operations Center at 808-672-1024 or email at [email protected]
NOTICE TO VENDORS & PERMIT APPLICANTS RE GIFT RESTRICTIONS
Under the State Ethics Code and Gifts law, State Department of Defense (“DOD”) employees are prohibited from accepting or receiving gifts from certain entities, including contractors, vendors, and licensees/permittees who request permission to use DOD property or facilities. Hawaiʻi Revised Statutes § 84-11; Hawaiʻi Administrative Rules § 21-7-2.
The purpose of the Gifts law is to ensure that actions and decisions by state employees are not influenced by gifts and other types of personal rewards. Gifts (such as free meals, food vouchers, gift cards, gift baskets, and other items) may potentially raise ethics concerns, particularly when it comes to procurement, permitting, and other governmental actions affecting the public.