HING Policies and Memorandums

This page contains The Adjutant General (TAG) policy memorandums pertaining to full-time employees’ performance, conduct and work environment while employed by the Hawaii National Guard.

Some of the memorandums included are currently under revision.

For more information regarding the most updated memorandums, please contact the Human Resources Office. 

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Number Policy Title Date
22-Day Military Law Enforcement Leave (LEL) for Mobilized Federal Civilians 09 July 2004
44-Day Military Leave 17 February 2006
5-4-9 Flexible Work Schedule 21 March 2002
Administrative Claims for Annual Leave as a Result of Decision in Butterbaugh vs. Department of Justice 2005 31 August 2005
Announcement for Fiscal Year 2019 (1st Quarter) Hawaii National Guard (HING) Performance Management Award (9Nov18) 09 November 2018
Annual Notification of Bargaining Unit Employee’s Right to Union Representation 2018 12 January 2018
Awards Guidance for Fiscal Year 2017 27 January 2017
Charging of Less than Full Day of Leave When Order to Active Duty 03 October 2005
Consumption and/or Abuse of Alcohol Policy Letter 13 November 2015
Claim for Retroactive Reimbursement for Federal Employee Health Benefits (FEHB) Premiums While on Active Duty in Support of a Contingency Operation 22 November 2005
Employment Outside the Hawaii National Guard Policy

Employment Outside the Hawaii National Guard Memo Sample

 19 June 2012
Fiscal Year 2019 (FY19) Hawaii National Guard (HING) Human Resources Office (HRO) Full-Time Selection Board Training 25 October 2019
Grievance Procedures 2001 06 June 2001
2019-01 Guidance and Parameters for the Use of Social Media 29 July 2019
Guidance on Excused Absence for Federal Civil Service Employees Returning from Active Duty in Support of the Global War on Terrorism (GWOT) 2009 Rescinded. New policy TBP
Hatch Act 2002 29 August 2002
Hawaii National Guard (HING) Guidance on Political Activity for Federal Full Time Support Employees and AGR members 02 March 2018
Hawaii National Guard Off-site and Special Event Policy 2018 12 July 2018
Halloween Policy 2019 25 October 2019
Implementation of Recruitment, Relocation and Retention Incentive Plan 03 February 2017
Interim Overtime and Compensatory Time Policy for Title 5 Hawaii National Guard (HING) Federal Employees 2018 Rescinded. New policy published
Internet Code of Conduct 2001 10 April 2001
Mandatory COVID-19 Vaccination Requirement for Federal Employees 28 September 2022
Merit Placement Plan 2018 03 July 2018
National Guard Technician Incentive Awards Program for Title 32 (T32) and Title 5 (T5) Employees 15 Nov 2023
National Guard Technician Incentive Awards Program for Title 32 (T32) and Title 5 (T5) Employees Rescinded. 10 May 2022
New Employee Assistance Program Provider 2003 24 March 2003
New Employee Assistance Program Resources 2003 26 March 2003
Overtime and Compensatory Time Policy 2 November 2022
Overtime Pay, Compensatory Time and Holiday Pay Rescinded. New Policy published
Participation in Halloween Activities 2021 26 October 2020
Policy Against Workplace Violence 2009  02 December 2009
Policy on Personal Use of Government Office Equipment 13 March 2002
Preparation of Payroll and Per Diem for State Active Duty 30 April 2004
Presidential_Leave 6 February 2020
Recruit & Relocation Bonuses 21 June 2001
Sexual Assault Policy 2015 09 March 2015
Smoking in the Workplace 2002 06 December 2002
Smoking In the Workplace Attachment 2002 03 December 2002
State of Hawaii, Department of Defense, Electronic Mail Policy 2001  10 April 2001
The Workplace and Consideration of Others 02 December 2009
Time and Attendance Record 20 March 2003
Updated Corona Virus Disease 2019 Guidance Related to Office Parties, Gatherings and Events Policy 12 October 2021
Updated HING Mask Wearing and Screening Testing Policy 07 March 2022
Use of Official Time for Voluntary Physical Training (PT) Activities Policy Memorandum 2011-02 26 October 2011
Use of Regular Compensatory Time (CT) While on Military Orders 26 November 2010
Aloha Dress Attire During Aloha Festivals 2019 04 September 2019
Aloha Dress Attire During Aloha Festivals 2021 08 September 2021
Wearing of Aloha Attire 2013 01 August 2013
National_Day_Mourning_G.W.H.Bush; Federal Government Closure

Enclosure 1 DCPAS Message – Dec 5 Closure Guidance

Enclosure 2 CPM 2018-20 National Day of Mourning 5 Dec 18

 05 December 2018
Excusal from Duty for Hawaii National Guard Full Time Federal Employees on Monday, 24 December 2018 20 December 2018
Number Policy Directive Title Date    
0001-01 Index of Department Of Defense Policy Directives 2001 08 June 2001
2017-01 EEO Policy 2018 – Hawaii National Guard Joint Civilian Discrimination Complaint Instructions 25 September 2017
2018-02 Anti-Harassment Policy 2018 12 June 2018
2018-03 EEO – Equal Employment Opportunity Policy Directive

EEO Interviewing Practices Enclosure

 10 July 2018

25 October 2017
2018-04 Dress and Grooming Policy for Hawaii National Guard Full-Time Work Force Policy 17 July 2018
Placing Federal Title 32 Technicians or Title 5 National Guard Employees on Modified or Light Duty Due to Workplace Injury or Illness 2018

Enclosure 3 Duty Status Report (CA-17

 12 June 2018
2020-03 Telework Program

16 March 2020
2020-04 Reasonable Accommodation (RA) and Personal Assistance Services (PAS)

Enclosure C Request for Reasonable Accommodation form

31 March 2020
2020-05 HING Travel Policy During Restriction of Movement (ROM) COVID-19

Enclosure 1 Sample Approved ETP for Travel
Enclosure 2 Sample Travel Policy Letter of Justification for Travel

13 August 2020
2020-05 change 1 CHANGE 1 TO POLICY DIRECTIVE 2020-05 V2 25 June 2021
2020-05 change 2 CHANGE 2 TO POLICY DIRECTIVE 2020-05 V2 21 October 2021
2020-05 change 3 CHANGE 3 TO POLICY DIRECTIVE 2020-05 V2 01 November 2021
2020-05 change 4 CHANGE 4 TO POLICY DIRECTIVE 2020-05 V2 24 February 2022
2021-01 EEO Policy 2021 28 January 2021
2021-03 Sexual Harassment Prevention and Response Policy 16 June 2021
2021-21 Technician Incentive Awards Program for Title 32 and Title 5 Employees 29 March 2021
2022-01 EEO Policy 2022 01 January 2022