HING Human Resources Office

National Guard Technician Tools

This page provides essential information, forms, contacts and reference materials for Federal Technicians.

The National Guard workforce is comprised of military technicians, competitive technicians and Active Guard Reserve (AGRs). Military technicians are required to maintain military membership in the National Guard in order to retain employment. Military technicians perform full-time work in their units, perform military training and duty in their units and are available to enter active military service at any time their unit is called to active duty.

The state Adjutant Generals, subject to federal regulations, are the designated employer of technicians. The Department of Defense, the Army and the Air Force, and the National Guard Bureau all oversee dual-status technicians.

https://www.esgr.mil/About-ESGR/Contact/Local-State-Pages/Hawaii

Per TPR 303: Federal Technicians in a command, leadership, or specific unit assignment require the Command, Leadership, and Staff Assignment Program (CLASP) memorandum.

TAG approved CLASP memorandums are auditable items for the HRO and must be archived beyond the actual period of the technician’s actual CLASP assignment.

TAG has the authority to approve command, MOS, and unit of assignment exceptions for the following assignments: Brigade, battalion, company command, headquarters commandant, platoon leaders, command sergeant major, first sergeant, and non-deployable staff positions (i.e. G1, G2, S1, S2, Asst S4, Asst S3, etc).

1. The CLASP Waiver Memorandum must be filled out before taking a command, leadership, or specific unit assignment that requires waiver.

   AIR AGR MEMO

   AIR TECH MEMO

   ARMY AGR MEMO

   ARMY TECH MEM

2. Send the CLASP Waiver to the HRO Personnel Support. HRO will then route your memorandum to the TAG for signature. You will receive a signed copy for your records. Remember this is an auditable item, so please follow up with the HRO Personnel Support team for your signed CLASP Waiver.

Employment Verification allows employees to securely and conveniently provide proof of their employment and/or salary to an external organization or person. It’s quick and easy – have the organizations or recipients email address on hand, and log into My Biz, select Employment Verification, and then Details to Share. Details to Share include two secure choices of information to send:

• “Employment Information”, provides Employee Name, Current Date, Job, Organization, Last 4 of SSN, Employment Status, Employment dates, and Rate of Pay
• “Employment and Salary Information”, provides the same employment information above, plus total salary.

1. Log into the DCPDS PORTAL
2. Select, My Biz, Employment Verification
3. Select your Details to Share, either  Employment Information, or

• Employment and Salary Information

1. Enter Recipient Email Information
2. Enter (verify) your work email address is included in Recipient Information ‘CC’ field to receive a copy of Employment Verification email
3. Select Continue to ‘Acknowledge and Submit’ to send your EV information.

Army Benefits Center- Civilian (ABC-C)

Employee Benefits Information System (EBIS)

Here is what you need to know as a Newly Appointed Employee:

Technician Work Attire

• Duty Uniforms will be issued in accordance with appropriate service regulations
• Required rank insignia, name, service and organizational patches will be worn correctly
• Title 5 NG Employee Dress Code (T5 Dress Code Policy 17 JUL 18)

New Employee Orientation

Pay & Leave

LEAVE ADMINISTRATION

Advance Annual Leave Guidance

• TAG’s discretion to advance annual leave to an employee
• Not to exceed amount of leave the employee would accrue within the leave year
• Will not be approved if it is know (or reasonably expected) that the employee will not return to duty (i.e.-disability retirement)
• Employees who separate from service are required to refund the amount of advanced leave that is not paid back
• Employees pending separation will not be advanced leave which exceeds the amount that can be repaid by accrual before their date of separation
• Advanced Annual Leave Requests Forms must be signed by supervisor and emailed to: ng.hi.hiarng.list.nghi-hro-techs@mail.milfor final HRO approval
• Employee cannot be coded for advanced annual leave in ATAAPS until HRO approval

Advanced Annual Leave Request Form

Point of contact: HRO Benefits Section

Personal LWOP (Leave Without Pay)

Hawaii Contact Information

https://www.esgr.mil/About-ESGR/Contact/Local-State-Pages/Hawaii

Purpose

Note: We no longer offer the Mobile Option. Please plan accordingly and come to the scheduled Board Training. (Dates are listed below.) You may contact HRO for a roster of individuals qualified to sit on your board or to be a Board Recorder.

CLICK ON THE ICON to sign up for the upcoming class!

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Useful Resources

5 Mandatory Questions

Board Recorder Checklist  (Applies to both the Federal Technicians and Air AGRs.)

Composition of the Selection Board

Example of a Communication Log

A Guide for Supervisors Effective Interviewing Techniques January 2018

Master HIHRO Board Training (BLENDED) v12 (26 NOV 18)

Other:

FAQ – BOARD TRAINING

Merit Placement Plan 2018

POC:

Labor Relations Specialist: Mr. Yim (808) 672-1555

Deputy Human Resources Officer: Mr. Ross (808) 844-6087

National Guard Supervisor’s Work Folder Program

USA_Staffing_Hiring_Manager

CLICK ON THE LINK BELOW to sign up for the next upcoming Technician Personnel Management Course (TPMC)!