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Hawaii National Guard Policies and Memorandums

This page contains The Adjutant General (TAG) policy memorandums pertaining to full-time employees’ performance, conduct and work environment while employed by the Hawaii National Guard.

Some of the memorandums included are currently under revision.

For more information regarding the most updated memorandums, please contact the Human Resources Office.

Awards Guidance for Fiscal Year 201727 January 2017

NumberPolicy TitleDate
22-Day Military Law Enforcement Leave (LEL) for Mobilized Federal Civilians09 July 2004
44-Day Military Leave17 February 2006
5-4-9 Flexible Work Schedule21 March 2002
Administrative Claims for Annual Leave as a Result of Decision in Butterbaugh vs. Department of Justice 200531 August 2005
Announcement for Fiscal Year 2019 (1st Quarter) Hawaii National Guard (HING) Performance Management Award (9Nov18)09 November 2018
Annual Notification of Bargaining Unit Employee’s Right to Union Representation 201812 January 2018
Charging of Less than Full Day of Leave When Order to Active Duty03 October 2005
Consumption and/or Abuse of Alcohol Policy Letter13 November 2015
Employment Outside the Hawaii National Guard Policy

Employment Outside the Hawaii National Guard Memo Sample

19 June 2012
Fiscal Year 2019 (FY19) Hawaii National Guard (HING) Human Resources Office (HRO) Full-Time Selection Board Training25 October 2019
Grievance Procedures 200106 June 2001
2026-01 Guidance and Parameters for the Use of Social Media
2019-01 Guidance and Parameters for the Use of Social Media		20 January 2026
29 July 2019
Guidance on Excused Absence for Federal Civil Service Employees Returning from Active Duty in Support of the Global War on Terrorism (GWOT) 2009Rescinded. New policy TBP
Hatch Act 200229 August 2002
Hawaii National Guard (HING) Guidance on Political Activity for Federal Full Time Support Employees and AGR members 02 March 2018
Hawaii National Guard Off-site and Special Event Policy 201812 July 2018
Halloween Policy 201925 October 2019
HING AGR/ADOS/OTOT PT Policy

Enclosure 1: HING AGR/ADOS/OTOT PT Policy Authorized Exercise Categories

Enclosure 2: HING AGR/ADOS/OTOT PT Policy Participation Form

5 May 2025
HING Technician PT Policy

Enclosure 1: HING Technician PT Policy Authorized Exercise Categories

Enclosure 2: HING Technician PT Policy Participation Form

Enclosure 3: HING Technician PT Policy Informed Consent

Enclosure 4: HING Technician PT Policy Physical Activity Readiness Questionnaire

Enclosure 5: HING Technician PT Policy Physician Form

Enclosure 6: HING Technician PT Policy Sign-Out/Sign-In Form 

11 March 2025
Implementation of Recruitment, Relocation and Retention Incentive Plan03 February 2017
Interim Overtime and Compensatory Time Policy for Title 5 Hawaii National Guard (HING) Federal Employees 2018Rescinded. New policy published
Internet Code of Conduct 200110 April 2001
Mandatory COVID-19 Vaccination Requirement for Federal Employees28 September 2022
Merit Placement Plan 201803 July 2018
National Guard Technician Incentive Awards Program for Title 32 (T32) and Title 5 (T5) Employees15 Nov 2023
National Guard Technician Incentive Awards Program for Title 32 (T32) and Title 5 (T5) EmployeesRescinded. 10 May 2022
New Employee Assistance Program Provider 200324 March 2003
New Employee Assistance Program Resources 200326 March 2003
Overtime and Compensatory Time Policy2 November 2022
Overtime Pay, Compensatory Time and Holiday PayRescinded. New Policy published
Participation in Halloween Activities 202126 October 2020
Policy Against Workplace Violence 2009 02 December 2009
Policy on Personal Use of Government Office Equipment13 March 2002
Preparation of Payroll and Per Diem for State Active Duty30 April 2004
Presidential_Leave6 February 2020
Recruit & Relocation Bonuses21 June 2001
Sexual Assault Policy 201509 March 2015
Smoking in the Workplace 200206 December 2002
Smoking In the Workplace Attachment 200203 December 2002
State of Hawaii, Department of Defense, Electronic Mail Policy 2001 10 April 2001
The Workplace and Consideration of Others02 December 2009
Time and Attendance Record20 March 2003
Updated Corona Virus Disease 2019 Guidance Related to Office Parties, Gatherings and Events Policy12 October 2021
Updated HING Mask Wearing and Screening Testing Policy07 March 2022
Use of Official Time for Voluntary Physical Training (PT) Activities Policy Memorandum 2011-0226 October 2011
Use of Regular Compensatory Time (CT) While on Military Orders26 November 2010
Aloha Dress Attire During Aloha Festivals 201904 September 2019
Aloha Dress Attire During Aloha Festivals 202108 September 2021
Wearing of Aloha Attire 201301 August 2013
Wearing of Aloha Attire During Aloha Week Festivities 202419 September 2024
National_Day_Mourning_G.W.H.Bush; Federal Government Closure

Enclosure 1 DCPAS Message – Dec 5 Closure Guidance

Enclosure 2 CPM 2018-20 National Day of Mourning 5 Dec 18

05 December 2018
Excusal from Duty for Hawaii National Guard Full Time Federal Employees on Monday, 24 December 201820 December 2018
NumberPolicy Directive TitleDate    
0001-01Index of Department Of Defense Policy Directives 200108 June 2001
2017-01EEO Policy 2018 – Hawaii National Guard Joint Civilian Discrimination Complaint Instructions25 September 2017
2018-02Anti-Harassment Policy 201812 June 2018
2018-03EEO – Equal Employment Opportunity Policy Directive

EEO Interviewing Practices Enclosure

10 July 201825 October 2017
2018-04Dress and Grooming Policy for Hawaii National Guard Full-Time Work Force Policy17 July 2018
Placing Federal Title 32 Technicians or Title 5 National Guard Employees on Modified or Light Duty Due to Workplace Injury or Illness 2018

Enclosure 3 Duty Status Report (CA-17

12 June 2018
2020-03Telework Program16 March 2020
2020-04Reasonable Accommodation (RA) and Personal Assistance Services (PAS)

Enclosure C Request for Reasonable Accommodation form

31 March 2020
2020-05HING Travel Policy During Restriction of Movement (ROM) COVID-19

Enclosure 1 Sample Approved ETP for Travel
Enclosure 2 Sample Travel Policy Letter of Justification for Travel

13 August 2020
2020-05 change 1CHANGE 1 TO POLICY DIRECTIVE 2020-05 V225 June 2021
2020-05 change 2CHANGE 2 TO POLICY DIRECTIVE 2020-05 V221 October 2021
2020-05 change 3CHANGE 3 TO POLICY DIRECTIVE 2020-05 V201 November 2021
2020-05 change 4CHANGE 4 TO POLICY DIRECTIVE 2020-05 V224 February 2022
2021-01EEO Policy 202128 January 2021
2021-03 Sexual Harassment Prevention and Response Policy 16 June 2021
2021-21Technician Incentive Awards Program for Title 32 and Title 5 Employees29 March 2021
2022-01EEO Policy 202201 January 2022
2024-02Stray and Feral Animal Control Policy30 Jun 2024