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Pay & Leave (Administration)

Leave Without Pay (LWOP)

Leave Without Pay affects your entitlement to or eligibility for certain federal benefits.

Requests to take LWOP for greater than 30 days must be submitted in writing and approved by your supervisor and HRO.

  1. Fill out the Request for LWOP in Excess of 30 days Package.
  2. Read the “Federal Employees Health Benefits (FEHB) Options While in Leave Without Pay (LWOP) or Insufficient Pay Status” contained in the package. This explains your FEHB options.
  3. Make your FEHB election and sign the bottom of the notice. **Important Note: HRO must receive your FEHB election within the first 31 days of your LWOP, or your FEHB will be automatically terminated).
  4. Read and initial the Statement of Understanding contained in the package.
  5. Sign the bottom of the Statement of Understanding.
  6. Send the entire package to your supervisor for approval.
  7. Follow up with your supervisor to ensure your request was approved by HRO.
  8. Once your LWOP is approved, you should code your labor in ATAAPS “KA”.
  9. Complete and submit your Return to Duty form PRIOR to your return.

Requests for LWOP should always be approved in advance. If you’re unable to submit the request electronically, please contact the Benefits Team and we’d be happy to mail it to your HOR.

If you have questions about LWOP, contact the HING HRO Benefits Team:

Law Enforcement Leave (LEL) & State Active Duty (SAD)

While performing State Active Duty, federal employees are not allowed to use Military Leave (LM).

Law Enforcement Leave (LEL, or ATAAPS code “LL”) is a paid leave option available for employees to perform military duty for the purpose of providing military aid to enforce the law or provide assistance in the protection or saving of life, property, or prevention of injury.

Public law 108-136 effective 24 November 2003 modified 5 USC 6323(b) to provide employees who perform duty in support of a contingency operation. This entitlement is a broadening of the qualifications for use of military leave which was limited to personnel called to active duty for law enforcement duty (State Active Duty).

It’s important to note that Law Enforcement Leave is not a “dual compensation” leave. Employees aren’t authorized to retain both military and civilian pay, so a debt will be collected after you’ve completed State Active Duty.

If the Law Enforcement Leave option isn’t appealing to you, you can also request to go on Leave Without Pay.

On January 5, 2021, Section 4303 of USERRA was amended to cover State Active Duty (SAD) over 13 days. USERRA will now cover SAD if state orders are for more than 14 days, in support of a national emergency declared by the President, or in support of a major disaster declared by the President.

If SAD orders less than 14 days – no documents to submit.
If SAD orders 14 days or more – submit Absent US checklist and SAD orders to HRO Benefits Team at [email protected]

References:

If you’re going on State Active Duty orders and have questions about Law Enforcement Leave or other leave options, contact the HING HRO Benefits Team:

E-mail: [email protected]
Phone: (808) 672-1006 (option 3)

Advanced Leave

Advanced Leave is provided to employees at the discretion of the TAG. Advanced Leave will be approved when it’s known (or reasonably expected), that the employee will return to duty.

Employees who separate from service with an advanced leave balance are required to refund the amount of leave advanced.

Employees pending separation will not be advanced leave which exceeds the amount that can be repaid by accrual before their date of separation

Advanced Leave must be approved PRIOR to employee’s utilizing advanced leave codes in ATAAPS.

Advanced Annual Leave

Advanced Annual Leave may be granted in an amount not to exceed the amount an employee would accrue within the leave year. Check your LES to determine your rate of Leave Accrual.

Advanced annual leave may be liquidated by subsequently earned annual leave or by a refund upon separation from Federal service.

Employees requesting advanced annual leave should fill out the Advanced Annual Leave Request form and submit it to their supervisor for their (recommended) approval / disapproval. The supervisor should then forward the request to HRO for final approval and processing.

Advanced Annual Leave Request Form

For more guidance on Advanced Annual Leave, visit OPM’s website.

Advanced Sick Leave

Advanced Sick Leave may be advanced up to 240 hours, depending on the situation. The medical documentation requirements for regular use of Sick Leave apply.

Advanced sick leave may be liquidated by subsequently earned sick leave, by a charge against annual leave (provided this action is completed prior to the time the leave would be forfeited and the annual leave would have been granted), or by a refund upon separation.

Employees requesting advanced sick leave should fill out the Advanced Sick Leave Request form and submit it to their supervisor for their (recommended) approval / disapproval. The supervisor should then forward the request to HRO for final approval and processing.

Advanced Sick Leave Request Form

For more guidance on Advanced Sick Leave, visit OPM’s website.

If you have questions about HING’s Advanced Annual or Sick Leave process or need information on other leave options, contact the HING HRO Benefits Team:

E-mail: [email protected]
Phone: (808) 672-1006 (option 3)

Paid Parental Leave

FEPLA updated ATAAPS codeDownload
Paid Parental Leave Request Form

More Information: 

Pay, Leave, Timekeeping for Compensatory Travel Time during non-duty hours

If you have questions about the administration of leave, please contact your HING HRO Benefits Team.